Frequently Asked Questions (FAQ)
Registration Process
Q: How can I register for the AIVC 2024 Conference?
A: You should complete the online services booking form available in the relevant section of the website here
Registration details will be announced soon.
Q: How can I pay the registration fee?
A: You can pay by Maestro / Mastercard / VISA credit or debit card when completing the online services booking form; AMEX cards are not accepted. Any onsite payments will be facilitated at the registration desk operating at the venue during the Conference, also through secure online payments system.
Q: Can I register for the Conference without paying?
A: Conference attendance without payment will not be permitted. For all registration fees and entitlements visit the relevant section of the website here.
For your registration to be confirmed, full payment of the respective fee has to be made within the deadline for the respective fee period.
Q: What does my registration fee include?
A: For details on the Conference entitlements visit the relevant section of the website here.
Q: Will I receive a confirmation after I complete the registration?
A: A confirmation and payment receipt will be sent to you via email upon submission of your registration form.
Q: Can I receive an invoice under my sponsoring Company’s / Institution’s name?
A: It is possible, as long as you select the option “I will need an invoice” upon completion of your online services booking form. At this point, you will also need to fill in the relevant billing details of the company/institution.
Please note that any modification on a VAT number, address or financial documentation requested after the invoice or receipt issuance, will incur an administrative fee of € 50.
Q: Can I register during the Conference dates?
A: You will be able to register onsite at the registration desk operating at the venue during the Conference. You can pay by credit card (AMEX not accepted), through the online secure payments system.
Registration prior to the commencement of the Conference is highly recommended in order to avoid overcrowding at the registration area.
Q: Can I make a name change to/alter/cancel my registration?
A: Detailed information and deadlines for name changes/ alterations or cancellations are described in the Conference terms and conditions.
Abstracts
Q: If I submit an abstract do I have to attend the Conference?
A: You only have to attend if you are the presenting author of an accepted abstract. We encourage you to submit an abstract only if you intend to attend the Conference and present it.
Q: How can I submit an abstract or a paper?
A: For complete infomation and deadlines, visit the relevant section of the website here.
Q: I have submitted an abstract or a paper, when will I know if it has been accepted?
A: For complete infomation and deadlines, visit the relevant section of the website here.
Q: How can I make changes to an abstract I have already submitted?
A: For peer reviewed papers, you can make changes to your abstract ONLY through the online submission form until 8 January 2024, at which time abstract submission will close.
For non-peer reviewed papers, you can make changes to your abstract ONLY through the online submission form until 18 March 2024, at which time abstract submission will close.
For topical sessions, you can make changes to your abstract ONLY through the online submission form until 8 January 2024, at which time abstract submission will close.
Q: My abstract has been accepted, but I do not have a copy. Are you able to send me one?
A: You can view your abstract through the online platform you used for submission. The codes you created the first time you logged in remain the same, should you wish to check anything related with your abstract submission.
Q: Is there a specific template I have to use to submit my abstract?
A: For peer reviewed and non-peer reviewed papers, visit the relevant section of the website for more information here. For topical sessions, visit the relevant section of the website for more information here.
Visa Invitation
Q: How do I apply for a visa to come to Ireland?
A: Visa regulations vary depending on your nationality and country of origin. We suggest that you contact your local Irish Embassy or Consulate, in order to receive full and official instructions on the specific visa regulations and application procedures that apply in your case. For detailed information please visit the Irish department of Foreign Affairs page here.
Q: Where can I get an invitation letter from so that I can apply for a visa?
A: In order to obtain a visa invitation letter, your registration fee must be paid in full.
You can request a visa invitation letter either by checking the appropriate box of the registration form or by e-mail at registrations@aivc2024conference.org
A personalised official visa invitation letter will be created and emailed within 10 business days.
Q: Can you send an official visa invitation letter directly to my local Irish Embassy or Consulate to facilitate my visa application?
A: We are not authorised to send visa invitation letters directly to Embassies or Consulates. Visa invitation letters will be prepared for registered delegates upon request, and sent directly only to the applicants, as they contain personal information.
Conference Venue & Directions
Q: Where is the AIVC 2024 Conference taking place?
A: The Conference will take place at Croke Park, Dublin, Ireland. For more information, visit the relevant section of the website here.
Q: How can I get to the Conference venue?
A: For information on how to reach the Conference venue visit the relevant section of the website here.
Q: Is Wifi available at the Conference venue?
A: Wifi is complimentary at the Conference venue.
Accommodation
Q: How can I find more information on hotels and room rates?
A: For accommodation information visit the relevant section of the website here
Q: How can I book a room? Is payment in advance required?
A: You may book your room through the online services booking form when registering for the Conference. Full payment is required in order to confirm your booking.
Q: Will I receive a hotel confirmation?
A: Yes, a detailed confirmation will be sent to your stated email after the booking is confirmed and the requested payment is received.
Q: I have realised I am not able to attend, how can I cancel my reservation?
A: Any change or cancellation request must be sent in writing to the Professional Congress Organiser at registrations@aivc2024conference.org. Based on the date of your request, the relevant cancellation policy will apply, as mentioned in the Conference terms and conditions.
Q: Will I be refunded for my hotel reservation in case of cancellation?
A: Detailed information on hotel cancellation policy can be found in the relevant section of the Conference website terms and conditions.
If your question is not included above, you can contact the Professional Congress Organiser via email at secretariat@aivc2024conference.org
